Opening times

Monday, 4 September 2023, 12:00–18:00
Tuesday, 5 September – Thursday, 7 September 2023, 09:00–18:00

The set-up of the booths can only start Monday, 08:00–12:00.

Exhibition location

The exhibition of the EMS Annual Meeting 2023 is located in the entrance hall and in front of the poster area of the conference building. The lecture rooms are located around this area. The booths are marked 1-6 on the Floor plan.

Booths and booking

Each 6 sqm booth consists of white panels, a front fascia board (at the long side of the booth), 1 rectangular table (80x130 cm), 2 chairs, 2 spotlights, and 1 electric supply with 3 sockets. See an example exhibition booth here. The price is €2,700 net (also including two free conference registrations).

If you would like to book a booth or space, please fill out our exhibition order form and return the form to ems2023@copernicus.org. Please also send your logo as a vector file (.eps or .svg format) and your organization description with a max. of 200 words in the booking email.

Please note that a respective Copernicus Office user ID is necessary for the booking. If you do not have a Copernicus Office user ID yet, please create an account.

After having received your filled-out order sheet, we will issue an invoice (linked to your Copernicus Office user ID) with payment instructions. You are asked to settle this invoice within 14 days by credit card, PayPal, or bank transfer.

The order deadline for an exhibition booth is 31 July 2023.

Order form

Additional orders

SYMA is the stand builder for the EMS2023. Please see their information sheet to order any additional equipment (e.g. additional furniture) for your booth. Additional equipment must be ordered directly at SYMA and will be billed by them.

Copernicus GmbH must be informed about any changes in the booth set-up as these might be subject to an additional confirmation by the corresponding EUBA authorities.

Additional technical equipment can be ordered via H82, our technical equiptemnt supplier. Please see their order form

to order technical equiptment for your booth. Technical equipment must be ordered directly at H82 and will be billed by them. The deadline for ordering is: 15 August 2023

Delivery information

Please contact ems2023@copernicus.org for receiving further information on the delivery address.

Sponsorships

If you are interested in sponsoring the EMS Annual Meeting 2023, please contact us at ems2023@copernicus.org in order to discuss individual options.

Terms & conditions

  • Orders must be made by sending the filled-out exhibition order form to ems2023@copernicus.org; otherwise, they will not be processed.
  • Payments will only be refunded if the notice of cancellation is received, in writing, by ems2023@copernicus.org before 1 July 2023. A cancellation fee of €250 will be deducted. No refunds will be made after this date.
  • The invoice for exhibition space rental must be paid within 14 days after receipt of the invoice. Otherwise, the rental will be cancelled.
  • Proof of insurance must be provided upon request. Exhibitors are to have a rider on their current insurance policy to cover loss of, theft of or damage to their exhibit or other personal property while it is located at or is in transit to or from the conference venue.
  • The exhibitor shall indemnify the EUBA, SYMA, Copernicus GmbH, and the EMS against, and hold it and its representatives harmless from, complaints, suits, or liabilities resulting from negligence of the exhibitor in connection with the exhibit's use of display space.
  • The EUBA, SYMA, Copernicus GmbH, and the EMS shall have no liability for loss, damage or theft, through any cause, of goods, hand-carried items, exhibits, or other materials owned, rented, or leased by the exhibitor.
  • Personal effects, souvenir handouts, and other small, easily removed valuable items should not be left unattended.
  • In no event shall the EUBA, SYMA, Copernicus GmbH, and the EMS have any liability for incidental, consequential, special, indirect, or punitive damages for any harm arising from, or related to, the use of exhibit space under the contract agreement.
  • The organizer reserves the right to reject exhibitors. In such a case, a respective rejection notification will be sent in a timely manner.
  • The organizer of the exhibition is Copernicus GmbH.